Email Advice

There are multiple options for handing email these days. When I first went on line in the 1990's I had a Yahoo email address and a Hotmail address. Eventually I narrowed it down to just Yahoo and used them to create my first website. But eventually the spam that was not being filtered by Yahoo forced me to switch to G-mail from Google and now Google products are the ones I recommend most.

On the other hand, I also have a work email account that is thru the radio stations I work for. For this account, I have used Microsoft Outlook or Thunderbird.

These days, I have all my email sent to a Google based account which filters out over 100 spam messages a day, and I get to see all email by logging into one account. Despite my enthusiasm for G-mail, there are a few precautions and safety settings that you should follow in the article from the DLM blog:

6 Very Important Gmail Security Tips

Posted: 05 Dec 2008 12:13 AM PST

Some of you might be aware of the flurry which took over the blogosphere for a few days after the MakeUseOf blog broke the story about a gmail vulnerability which led to the hijack of its domain by a hacker (cracker, to be more specific). As many blogs discussed this matter and speculated on Gmail's security features, Google finally reacted and mentioned that it wasn't due to Gmail, but due to a phishing scam. Although I don't agree with Google's argument, as you can see in this comment thread at Lifehacker, the fact remains that like most of the web workers, I love Gmail and I can't even think of using any other email application. Keeping that in mind, it's important to take every preventive measure possible to avoid any compromise of your Gmail account. Here are a few tips for Gmail users that are concerned about security. Note that most of these tips are recommended by Google itself and hence are extremely important.

Always Use HTTPS This is a very important security feature introduced by the Gmail team recently and every Gmail user must know it. In Gmail, go to "Settings" and under the "General" tab in "Browser Connection" click "Always use https". Then click save. That's it! Such a simple step could add an extra layer of security to your Gmail account.

Check Your Filters Regularly All the Gmail vulnerabilities which have been reported so far involve the setting up of malicious filters and email auto-forwarding. Hence you should check them regularly by going to your Gmail settings and make sure that you don't see anything suspicious there.

Check For HTTPS Yes, no matter where you login to your Gmail, make sure the url in the browser address bar starts with https:// and not http://. As Google says, "we recommend you only ever enter your Gmail sign-in credentials to web addresses starting with https://www.google.com/accounts, and never click-through any warnings your browser may raise about certificates."

Don't Use Gmail In Browser ( Only If You Want To Be Extremely Cautious ) This would be a tip for those who are really concerned and can do without Gmail's web interface. Since most of the security issues reported so far are browser based, you might just want to avoid opening Gmail in browser completely and instead, access it through IMAP or POP. I personally don't do it because I am addicted to Gmail's web interface. :)

Don't Disclose Your Password Sounds simple, isn't it? Believe it or not, this is a major reason why email accounts are compromised. I'll give you an example. Are you on sites like LinkedIn, MySpace or Facebook? If yes, then you probably know about their friend finder feature where you can enter your Gmail account and password and they check your contacts list and let you know if your friends are on the respective services. Well, when it comes to such reputed sites you could trust them, but don't just start doing this on every other site. Also, beware of emails which ask you for your Gmail account credentials. Gmail would never ask you for that, so you can be sure that they are phishing emails which you need to stay away from.

Backup Emails This isn't a security tip but certainly a very important thing to do if Gmail serves as your primary email account. I mentioned a few tips to backup your email in my previous post on important backup strategies for your PC. There's another great way to back it up using Thunderbird along with some extensions, as Lifehacker mentions here. If you know of any other tips which would help in making Gmail more secure, then please do mention them in comments. And yes, like anything else in this world, these tips do not ensure fool-proof security but they do help in, as I said, making it more secure. Cheers, Abhijeet

Written on 12/04/2008 by Abhijeet Mukherjee. You can catch him at Jeet Blog where he blogs about different Web 2.0 apps and online tools and how they can help you become more productive.

Photo Credit: google